AI receptionist for aesthetics clinics

What gets in the way today

Practitioners are with clients most of the day, so the phone rings out and messages pile up. The same questions arrive again and again: how much is a treatment, how long does it last, is there downtime, do you have anything on Saturday. Consultations booked by hand are easy to forget, and an empty treatment room costs real money.

What we set up, step by step

• Your treatment menu. Treatments, consultation types, durations and the prices you choose to share, written in your clinic's voice.
• Consultation booking. The AI books consultations and treatments into your diary, following your rules for practitioners and rooms.
• Out-of-hours enquiries. Calls and messages answered at night and at weekends, when many clients research treatments.
• Reminders and confirmations. Confirmations and reminders by WhatsApp, SMS or email, with an easy way to reschedule, to cut no-shows.
• Clinical questions to people. Anything about suitability, medical history, side effects or results is passed to your practitioners.

Consent and clinical care

The AI does not give medical advice, assess suitability or take consent. It can tell clients that a consultation comes first, share the information you approve, such as preparation notes or what to expect at a consultation, and collect the details your practitioners need. Consent wording and clinical decisions stay with your clinic, as they should.

What your day looks like after

You finish a treatment to find consultations booked, not a list of missed calls. Clients get answers while they are still deciding, reminders keep the diary full and your team spends its time on the people in the room. Every enquiry, booking and message is logged in one place.

A typical evening enquiry

At ten at night, someone messages on Instagram asking about lip filler. The AI explains that every treatment starts with a consultation, shares the information you approved about what happens at that appointment, offers the free consultation slots for the coming week and books one. The client gets a confirmation straight away and a reminder the day before, and your practitioner sees the booking with the client's question attached.

Where it fits

After treatments, automatic review requests and re-engagement messages bring clients back when they are due. It is part of the Client Capture System. See the general AI receptionist page and all our services.

Questions